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Reckon / Quickbooks – 6 ways to get more out of your software
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Published on Monday, 02 September 2013 11:22
What are some tips to get the more out of your software investment? Here are a 6 ways to help you increase efficiency and maximize your use of Reckon / QuickBooks.
1 - Download data whenever possible
Where possible, downloading banking and credit card activity directly into Reckon/QuickBooks can save time, even when considering the initial set-up time. Downloading data reduces human error and records activity quicker than inputting manually.
2 - Use a closing date password to protect your data
On a regular basis and before you send your Reckon/QuickBooks file to your accountant for year-end closing, make sure to set a closing date password. This safeguard will prevent users from accidently changing closed data periods by requiring anyone trying to make a change to enter the password in order to save the transaction in Reckon/QuickBooks.
3 - Memorize transactions
Do you enter the same transaction every month? Reckon/QuickBooks has the capability to memorise repeated or recurring transactions (invoices, bills, cheques, journals etc.) and set them for automatic posting daily, weekly, monthly, quarterly and annually. Or set it so you just record as you are ready to record. Go to >Edit >Memorise or Ctrl+M when you have set up a transaction and want to save a copy.
4 - Use the Find feature to locate transactions faster
When looking for a particular invoice, do you open the form and click “Previous” until the form appears on the screen? This can be long and tedious. Using the "find" feature is the most efficient way to find transactions in Reckon/QuickBooks. This tool will search for almost any transaction-level data, depending on your filters. Go to >Edit >Find or Ctrl+F.
5 – Use class tracking or deeper reports
Try using class tracking in Reckon/QuickBooks – it’s a way to categorize and track business activity that is meaningful in your particular company. Allocating a class to transactions allows you to report on each class separately. You should use classes to group transactions into categories that are different from your chart of accounts. As with most features in Reckon/QuickBooks, planning up front to determine which classes your business needs will make them the most effective.
6 - Use it on the go with remote access
Reckon Australia (the company behind Reckon/QuickBooks) understands busy professionals sometimes need to work on the go. Remote access options for Reckon/QuickBooks have expanded, and you can now log into your file from anywhere – even while meeting with your accountant! Remote is Reckon/QuickBooks Online/Hosted in the cloud.
Need help? Not sure? Call for FREE 30min advice / Strategy session today!
Call 0407 361 596 Aust
