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Quickbooks – Frequent Transactions – Memorise for Speed – Save as Memorised
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Published on Monday, 17 June 2013 20:38
Nearly all businesses have transactions that repeat weekly, monthly or even yearly, and examples include bank fees, interest, loan payments, telephone, etc. You can save time setting them up each time you need to enter, even if the amount changes, by memorising it ready to use next time – usually just entering date and amount is all that is needed – makes it quicker!
Here’s how - after you set up the transaction, and before you save it, memorise it: Ctrl + M, a screen will appear, give the transaction a name, eg the supplier being paid, then what it’s for, if needed (eg “Telstra Bigpond” or “Optus Mobile” etc). You can be reminded as frequently as you want, but some find that distracting, so just say never if preferred. Save it then when back in the transaction, save that.
A list of your memorised transactions is found from typing Ctrl+T, or go to Lists>Memorised Transactions and select the one you need.
Remember even yearly payments such as ASIC or Workcover, in Australia, are worth memorising the first time you create it – then it’s ready for next year! Easy!
We find it MORE than HALVES data entry time, and once you work out which expense a transaction is to go to, it’s ready every time you need it and you don’t need to search back or write down the account to allocate to, etc. Once you get used to it a couple of times, you memorise ALL transactions the first time you create it – then they are all ready to go at your finger tips!
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